At PRdrop, we are committed to safeguarding your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, share, and protect your data when you use our platform, website, or related services (collectively, “Services”). By accessing or using our Services, you consent to the practices described herein. We encourage you to review this policy periodically, as it may be updated to reflect changes in our practices or legal requirements.

Information We Collect

We collect information to provide and improve our Services, which enable you to craft, distribute, and manage press releases. The types of information we collect include:

• Personal Information: When you register for an account, submit a press release, or interact with our Services, we may collect:
  • Name, email address, and phone number (if provided).
  • Company details, such as name, tagline, and “About Us” description.
  • Billing information (if applicable for future paid features).
• Content Information: Data included in your press releases, such as text, images (PNG, JPG, SVG), and other media uploaded to the platform.
• Usage Information: Automatically collected data about your interactions with our Services, including:
  • IP address, browser type, operating system, and device details.
  • Pages visited, features used (e.g., Save and Send, Save and Schedule), and timestamps.
  • Cookies and similar technologies to enhance user experience and analyze platform performance.
• Communication Information: Details from inquiries or support requests submitted via the Contact Us widget or form, including email correspondence.

How We Use Your Information

We use your information to deliver a seamless and effective experience on our platform. Specifically, we use it to:

• Provide Services: Facilitate press release creation, submission, and distribution via Save and Send or Save and Schedule options, and display content in the Newsroom section of our homepage.
• Improve Functionality: Analyze usage patterns to enhance platform performance, user interface, and accessibility.
• Communicate with You: Respond to inquiries, provide support, and send administrative notifications (e.g., submission confirmations or rejection feedback).
• Ensure Compliance: Verify that press releases meet our guidelines and adhere to legal and regulatory standards.
• Protect Security: Safeguard our platform against unauthorized access, fraud, or abuse using technical and organizational measures.

How We Share Your Information

We share your information only as necessary to provide our Services or comply with legal obligations:

• With Publications: When you use Save and Send or Save and Schedule, your press release content is shared with selected publications based on your chosen tags, Target Market, and Language filters.
• With Service Providers: We engage trusted third-party providers (e.g., cloud hosting, email delivery services) to support platform operations. These providers are bound by strict confidentiality agreements to protect your data.
• For Legal Compliance: We may disclose information to comply with applicable laws, court orders, or government requests, or to protect our rights, safety, or property.
• With Your Consent: Your Newsroom posts are publicly visible on our homepage, and you may choose to share additional information via social media integrations (subject to third-party privacy policies).

We do not sell, rent, or monetize your personal information for marketing purposes.

Your Privacy Choices

You have control over your information:

• Edit or Delete Content: You can revise press releases within the 72-hour window for emailed submissions or at any time for Newsroom posts via the dashboard.
• Opt-Out of Communications: Unsubscribe from non-essential emails using the link in our messages or by contacting [email protected]. Administrative emails (e.g., submission confirmations) will still be sent.
• Access or Correct Data: Request access to, correction of, or deletion of your personal information by emailing [email protected]. We will respond within 30 days.
• Cookies: Adjust your browser settings to disable cookies, though this may limit some platform features.

Data Security

We employ robust technical and organizational measures to protect your information, including encryption for data in transit and at rest, secure access controls, and regular security audits. However, no system is entirely immune to risks, and we encourage you to use strong passwords and secure devices.

Data Retention

We retain your personal information only as long as necessary to provide our Services or comply with legal obligations. Account data is retained until you request deletion or deactivate your account. Press release content in the Newsroom remains until you edit or remove it. We may retain anonymized data for analytical purposes.

International Data Transfers

Your information may be processed in countries outside your region, including the United States, where data protection laws may differ. We ensure appropriate safeguards, such as Standard Contractual Clauses, to protect your data during transfers.

Third-Party Links

Our Services may contain links to third-party websites (e.g., publications, social media platforms). We are not responsible for their privacy practices, and we encourage you to review their policies before sharing information.

Children’s Privacy

Our Services are not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have such data, please contact us at [email protected].

Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of material changes via email or a platform notice. Continued use of our Services after updates constitutes acceptance of the revised policy.

Contact Us

For questions or concerns about this Privacy Policy, please contact our Data Protection Officer:

• Contact us